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| An Overview of Our Web Site
Sections |
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We have conveniently organized our site
into several distinctive sections with navigational links for each section
located on the right side of our homepage and each section main
page.
Our web site sections include:
Section: HIPAA
Forms. This section contains all necessary policies and procedures, forms
and checklists to satisfy HIPAAs requirement that health care providers have
polices and procedures in place to assure the protection of patients health
information. All documents are downloadable and fully customizable to suit the
needs of any health care provider or covered entity under HIPAA.
Section: HIPAA Compliance Manual. This section contains our 116
page easy-to-read, easy-to-understand HIPAA compliance guide covering every
element of HIPAA's Privacy and Security regulations. It is downloadable and
printable for distribution to management for compliance implementation
assistance and for all workforce members for required training purposes.
Section: Workforce Training. This section contains an overview
of how our online HIPAA workforce training and testing works, the benefits and
features of our online workforce training and testing, and FAQs about our
online workforce training, testing and training documentation. From this
section you can access our online HIPAA training courses (called Webinars) to
start your training.
Section: Training Webinars. This section
contains our online HIPAA training courses. Our training courses are called
Webinars. A Webinar is an acronym we use for Web Seminar. A Webinar is a fancy
word for a multimedia web site presentation which all takes place on our web
site. This section of our web site contains two different training Webinars.
One training Webinar is our Level One training Webinar. It is designed for
owners, management and Privacy & Security Officers in satisfying all of
HIPAA's compliance and implementation requirements. It is extremely
comprehensive and covers every aspect of HIPAAs Privacy and Szecurity
regulations. Our other training Webinar is our Level Two training Webinar. It
is tailored for workforce members and meets HIPAA's requirements for Privacy
and Security awareness training for insuring the confidentiality, integrity and
security of protected health information. Our Level Two workforce Webinar,
although not as lengthy or comprehensive as our Level One Webinar, provides all
the essential elements required to satisfy HIPAAs workforce training
requirements.
Section: Testing. This section allows individuals
who have taken out training Webinars to test their knowledge of HIPAAs Privacy
and Security regulations. Just like we have two different Webinars, we also
have two different tests. Our level One test is for individuals who have
completed our Level One Webinar for owners, management and Privacy &
Security Officers. Our Level Two test is for individuals who have completed our
Level Two Webinar for workforce members. Our HIPAA training tests can be taken
as often as desired. Results are shown online with explanations of each answer.
Tests are also e-mailed to the taker for training documentation - a HIPAA
requirement.
Section: Training Documentation. HIPAA requires that
all health care providers document the HIPAA training activities of all their
workforce members. This section of our web site allows every workforce member
to access special logs which we keep on our web servers which record their
individual activities whenever they use our web site. These individual
workforce member activity logs can be download and saved on the user's computer
or they can be printed out and saved for their employers records.
Section: Implementation Guidelines. HIPAAs Privacy and Security
numerous regulations each have many requirements. In this section of our web
site we have conveniently catalogued each regulation with each regulation
having its own overview, implementation guidelines and special considerations
where necessary and appropriate. This section of our web site is most commonly
used by Privacy & Security Officers and management for implementing and
maintaining HIPAAs many requirements, but is a good reference source for any
employee interested in broadening their knowledge of HIPAA.
Section:
Tutorials. This section of our web site contains over 100 categorized
tutorials covering the fundamental elements of HIPAAs Privacy and Security
regulations. These tutorials are most commonly used by Privacy & Security
Officers and management for implementing and maintaining HIPAAs many
requirements, but they are also wonderful learning aids for any employee
desiring a more in-depth understanding of HIPAAs Privacy and Security
regulations.
Section: FAQ’s. This section of our web site
contains an enormous library of Frequently Asked Questions about HIPAAs Privacy
and Security regulations. They are updated routinely as new questions arise,
and as HIPAAs regulations change. These FAQs are most commonly referenced by
Privacy & Security Officers and management for implementing and maintaining
HIPAAs many requirements, but they are also wonderful learning aids for any
employee or individual desiring a more in-depth understanding of HIPAAs Privacy
and Security regulations.
Section: HIPAA Directory. This section
of our web site contains a gigantic HIPAA catalog containing detailed listings
of companies offering HIPAA compliant products and services throughout the
United States. |
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How to Use Our Web Site For Workforce
Training to Satisfy
HIPAA's Federal Privacy and Security Training
Requirements |
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HIPAA's Security Rule (Section
164.308(a)(5)(i)) and HIPAA's Privacy Rule (Section 164.530 (b) (1)) requires
that all covered health practitioners and health care organizations, health
plans, clearinghouses, and all other covered entities, provide training for all
workforce members to assure the protection of the confidentiality, integrity
and security of all individual's personally identifiable protected health
information. HIPAA requires that workforce members be familiar with Privacy and
Security polices and procedures with respect to protected health information
and that all individual workforce training be documented in written or
electronic form and retained for a minimum of six years.
Our web site was designed exclusively to assist all required or
interested organizations to easily and expeditiously train their workforce
members and document all individual training activities. Successful
implementation of the following five simple step-by-step procedures will
satisfy HIPAA's workforce training and documentation requirements for any
organization.
First, download our 116
page ORIGINAL HIPAA Compliance Manual onto your computer. Print out
as many copies as necessary to make sure that all your workforce members have a
copy to read. If large quantities are needed, such as with a large hospital
with several hundred employees, your local Kinkos® Printing Services can
print out copies in quantity. Note that it is not necessary for each workforce
member to have his/her own copy, although in a best case scenario - and if not
cost prohibitive - it would be very useful. You need only have enough copies -
in your estimation and at your discretion - to assure that a copy can be
immediately available to every workforce member to read and access for future
reference. In very small organizations with only a handful of employees it may
only be necessary to have one or two copies. In medium size organizations with,
say, up to 50 workforce members, you may find it necessary to have several
copies kept throughout office. In larger organizations with multiple
departments and/or facilities, it will be necessary to have numerous copies
available and located in easy-to-access areas such as in the office of each
department head.
(Click here to open our HIPAA Compliance Manual. This web page
will open in a new window.)
Second, require all workforce members to read and study
it. It contains easy-to-understand descriptions of all the essential
fundamental elements of HIPAA's Privacy and Security
regulations.
Third, require each of your
workforce members to take one of our two online HIPAA training Webinars. As
mentioned, we have two training Webinars. Our Level One HIPAA Training Webinar
is an intensely comprehensive presentation encompassing all aspects and
elements of HIPAA. It includes over 250 segments and, depending upon reading
skills and retention rates, it can take between 6 and 10 hours to complete. It
is designed for company Privacy and Security officers, company directors &
officers, and upper level management. Our level Two HIPAA Training Webinar is
not as comprehensive as our Level One Training Webinar but covers HIPAA
fundamental issues and elements, and satisfies HIPAA's workforce training
requirements. It includes 24 segments and, depending upon reading skills and
retention rates, it can take between 1 and 2 hours to complete. You have a
decision to make here. Which employee takes which Webinar? You are under no
legal obligation or requirement to make any employee or group of employees take
one Webinar or the other. HIPAA requires only that your workforce members be
"trained". The decision how to train your employees, and to what degree, is
entirely up to you. For purposes of meeting your HIPAA legal obligations, and
especially for due diligence considerations beyond the scope of HIPAA, we
recommend that all persons in a position of upper level authority take the more
comprehensive Level One Privacy & Security Officer Training Webinar. This
would include all owners, board directors, company officers, administrators,
department heads, HIPAA Privacy and Security Officers, and all doctors. We
recommend that all other regular workforce members, including full and part
time employees and volunteers such as nurses, secretaries, clerical staff,
receptionists, engineers, janitors, telephone operators, and technicians take
the Level Two Workforce Training Webinar.
(Click here to go to our HIPAA training
Webinars. This web page will open in a new
window.)
Fourth, after
completing the Training Webinar require each person to take the appropriate
HIPAA Test. Like our two levels of Training Webinars, we also have two
corresponding levels of HIPAA Tests. Our Level One Privacy and Security Officer
HIPAA Test is designed for those persons who complete our Level One Privacy and
Security Officer Training Webinar. Our Level Two HIPAA Test is for those
persons who complete our Level Two Workforce Training Webinar. There is no
limit to how many times a test may be taken. Tests may be taken as often as
desired. Each time a person takes a test, they are required to enter their
name, e-mail address and employee ID number (if they have one). Each test
consists of 20 randomly selected questions from our database of hundreds of
questions. Test results are displayed online after completion of the test with
explanations for each question and answer. Additionally, all test results are
immediately e-mailed to the test taker after each test. This satisfies HIPAA
requirement for documentation of training. Depending upon your company
policies, the e-mailed test results may be kept by the workforce member or the
results may be forwarded to a company administrator for printing out or saving
to a computer for record-keeping. Note of interest: Our testing system is
configured to offer a printable "Certificate of Achievement" whenever a test
taker correctly answers 18 of the 20 questions. The scoring standard we
selected for issuing the certificate is arbitrary and non-adjustable. You are
not obligated under HIPAA to accept our scoring standard of 90%. You are
allowed to establish your own scoring standard for your workforce members. In
other words, if you determine that a score of, say, 50% (10 correct answers out
of the 20) is acceptable to your organization, then that is acceptable to
HIPAA. Some organizations set higher standards than others. 50% correct; 60%
correct; 75% correct; 90% correct. Whatever the percentage, the decision is
entirely yours. However, if you choice a passing score of less than 18 out of
20 correct for your workforce members, then test-takers will not be offered our
"Certificate of Achievement".
(Click here to go to our HIPAA tests. This web page will open
in a new window.)
Fifth,
require your workforce members to download or print out their individual
"Activity Logs" from our web site. Every time one of your workforce members
visits our web site, a log is kept of every web page they visit and how long
they visited each web page. These are called "Activity Logs" and they are
available to each workforce member for downloading or printing out for
record-keeping to further satisfy your organization's legal HIPAA requirement
that all your workforce members document their individual training activities.
(Click here to go to our activity logs. This web page will open
in a new window.)
As complex as
HIPAA is, satisfying it's workforce training requirements can be a relatively
painless and uncomplicated experience. By following all the above recommended
procedures, you will fully satisfy your legal federal HIPAA Privacy and
Security requirements for workforce training and documenting their training
activities.
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